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Cloud-Based Time Entry System

Tempora Experience For Timesheet User

Tempora offers multiple benefits to both employers and employees

Timesheets For Your Employees

For employees, they provide a quick and convenient method for tracking and recording work and holiday hours. This allows for quick and accurate payrolling as well as self-reporting of recorded hours which is invaluable when discussing timelines and resourcing. For employers reports can be run for specific staff members, departments, clients and projects showing the time spent per day, week or month. 

Each hour in Tempora can be shown as a cost or bill value, this allows you to quickly identify the cost and profit of each item. This information is also often presented to clients for billing or when renegotiating fees for projects, being able to provide your clients a complete breakdown of allocated time gives them confidence in your service.

A PR agency can provide a report of the total hours spent on social media, press releases, and market research; Architects can quickly see the total time and cost of documentation, design development and construction.

accessed from anywhere in the world

Cloud-Based Timesheets

Tempora is a cloud-based time entry system that can be accessed from anywhere in the world. With our simple time entry interface staff can quickly add their hours, notes and submit their timesheets in a few minutes.

Whether using the search button or picking an item from the drop-down list easily add new items to your timesheet. You can add your time and notes at the same time as adding the item to the timesheet.

All recorded time and notes are available to be reviewed in our Tempora reports. You can choose to see a summary of your data or an in-depth look at all or select items. 

Tempora will automatically add any item you have recorded time for in the last two weeks

Prepopulated Timesheets

The most time-consuming part of completing any timesheet is selecting the items you have worked on. Tempora will automatically add any item you have recorded time for in the last two weeks. Any items you have not recorded time for in the last two weeks will be automatically removed keeping your timesheets clean and quick to complete.

The number of previous weeks to use to populate your timesheet can even be increased or decreased based on your company’s needs.

iOS and Android mobile apps

Mobile App

Whether on the train or at a construction site you cannot guarantee that you will have internet access. Our iOS and Android mobile apps will allow you to complete your timesheet in offline mode and sync the data the next time you connect to the internet.

While using the mobile app you can start a timer, pause or stop it when needed and quickly assign the time to the relevant item. When using the timer your time recordings will be automatically added to the current day.

The Tempora Prompt can be installed on Windows and Mac

Timesheet Enforcement

Our late timesheet email will remind staff each week to complete any timesheets that are outstanding. Sometimes staff members need more than a reminder they need a call to action. The Tempora Prompt can be installed on Windows and Mac and will check if a staff member’s timesheets are overdue. Once a timesheet is detected as late the prompt will activate. The prompt can be configured to open a reminder to complete timesheets, open Tempora for the staff member to complete their timesheets or lock the machine until the timesheet is complete. When a computer is locked a Tempora login window is displayed, and the staff member can log in and complete their outstanding timesheets. Once the timesheets are complete the prompt will restore access to the user’s computer.

The Tempora prompt is used when companies have to have confidence that timesheets will be completed on time. The prompt can be active for all staff or select staff members and even have different activation behaviour per staff member.

With Tempora you can filter your timesheet to only show the items you are interested in

Filtering Your Timesheet

When you work across many clients, projects and activities your timesheet can keep growing to a point it feels impossible to find the item you want to record time for. With Tempora you can filter your timesheet to only show the items you are interested in keeping your time recording effortless.

This prevents staff members from submitting incomplete timesheets

Required Hours

When using the browser or mobile app Tempora will display your required weekly hours. Once your required hours have been met or exceeded you can post your timesheet to mark it as complete. This prevents staff members from submitting incomplete timesheets that need to be reviewed and rejected.

Each staff member has their own holiday calendar

Holiday Calendar

Each staff member has their own holiday calendar where they can view and book holidays for the year. Holiday requests are automatically added to the staff member’s timesheet and sent to their holiday approver.

Holiday approvers receive each request by email, following the email link will take you to the holiday approval page in Tempora. This page shows all the staff members you approve holiday for and the next four weeks of holiday. This provides a straightforward view of who is on holiday so you can make informed decisions when approving or declining a holiday request.

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Client Testimonials & Feedback

Head of Finance

“In the beginning, getting staff to fill out electronic timesheets was something of a culture shock. These days, they do it without thinking, which means that at any point in time, FKC has reliable information on the progress of jobs.

“That’s the beauty of Tempora,” says Ms Stevens.

“It allows us to see what’s going on on a daily basis, which means we can act straight away to fix things.”

Financial Services Consultancy

When we first started using Tempora we did not know all the possibilities that the product offers. We only used it as a timesheet system but it is a great app that has allowed us to analyse our gross margin, selling rates, and cost rates with additional filters like practices/departments. Tempora’s customer service is really good, they provide quick solutions for each issue or question that we have. They are always supporting our sales department allowing us to get the maximum benefit of the application. 

Operations and Finance Manager

“With Tempora,” she says, “there’s nothing clouding visibility. We can see clearly how jobs are progressing, on a phase level as well as by client or project.

This helps to prevent over-spend.

"Our cost and charge rates are all embedded into the system", Ms Draper explains, "so we can see very quickly how much each job is costing us."

Director of Strategy

"Tempora has a great interface and is very user friendly. With a few tutorials from the attentive support team we’ve been able to get the visibility we need to effectively and efficiently manage capacity and resource planning. We can very quickly add new clients and projects to ensure we’re tracking time from the off, and the number and type of reports gives us the data we need to make timely and strategic business decisions. It’s also been a huge help on tracking the amount of time spent on clients, internal work, and prospecting, to ensure we’re getting the most cost-effective balance of time across the agency."

Systems Project Manager

So successful was the introduction of Tempora’s timesheet reminder in Kingly Street that BBH started to install it in other offices.

“It wasn’t a deliberate roll out,” says Systems Project Manager Joanna Smith, who helped with the system integration in Singapore and China, and provides remote support for the Prompt in New York.

“But as finance people in different countries starting talking about how the Prompt was improving time capture, it started to snowball. That’s why Singapore were so keen to have it.”

Studio Coordinator

From a business management point of view, the ability to be able to identify over-spend on jobs has been a huge advantage for Balmond Studio.

“Because we charge a fixed fee for our services, it’s very easy for us to spend unlimited hours on projects if we’re not careful,” says Studio Coordinator Sara Adams.

“Tempora helps us control that.”

Construction

We implemented Tempora because it gave us considerably more granularity on the information that we recorded, and the ability to analyse that information and drive improvements as a result.

As an example, prior to implementing Tempora there were regular complaints that our design team's productivity was significantly hampered due to IT/Technical issues. We were able to capture exactly where these issues occurred, quantify, categorise and address them. This has resulted in better IT performance and a better relationship between the business and IT.

In short, Tempora has done its job, and done it well.

Public Affairs Consultancy

We have been users of Tempora since 2017. The system is customisable and after consultation with our employees Tempora helped us to devise a system to match our business needs. The system is enhanced by it’s extensive reporting capabilities providing us with “just in time reporting “on client activities and profitability.

The Admin function is structured in a logical way and as well as the support available through the Help and Resource Centre there is the extremely supportive helpdesk team in particular Drew Kite who tirelessly provide timely support and solutions to our queries.

The HR Licence extension is a fantastic addition to Tempora and the the automation of the holiday request / approval process has made such a difference to our team in terms of efficiency and time saving. The module is also supported by a great suite of reports. Further customisation was possible recently when we requested an additional feature that would allow us to see all employee leave for a particular month all at the same time.

PR Agency

Tempora has a great interface and is very user friendly. With a few tutorials from the attentive support team we’ve been able to get the visibility we need to effectively and efficiently manage capacity and resource planning. We can very quickly add new clients and projects to ensure we’re tracking time from the off, and the number and type of reports gives us the data we need to make timely and strategic business decisions. It’s also been a huge help on tracking the amount of time spent on clients, internal work, and prospecting, to ensure we’re getting the most cost-effective balance of time across the agency

Commissioning Solutions

Tempora has been a huge benefit to our business allowing our 40 employees to record their time and activities simply and effectively. It is intuitive, has rolled out swiftly and easily. This has allowed us to have better project financial collaboration, data to review in detail, swifter invoicing, and consistent cash flow.

Group Financial Controller

Global media planning and buying agency ZenithOptimedia use Tempora timekeeping software on a daily basis to run reports and provide analysis at various levels: by client, department, brand, campaign or person.

“[Tempora] allows us to maintain our efficiency as an agency,” says Ms Hillary.

“By running custom reports, I can see quickly whether a client is profitable or not. Tempora allows us to compare profitability year-on-year, or by department – which means I know whether the TV department is more efficient than the press department, or whether each department has improved in the following year by client.”

We use analytics to improve user experience.