CLOUD-BASED TIME ENTRY SYSTEM

Timemarker Experience For Admin User

Timemarker is not just a time-recording product but a time-saving product. When your team is on top of their timesheets then you have the data you need to make decisions.

Staff Members Will Be Automatically Reminded To Complete Their Timesheets

Timesheet Completion

Chasing your staff to complete their timesheets can be a job in itself, Timemarker will take care of this for you saving hours of admin time. When a staff member has met their minimum required weekly hours and tries to select a new week they will be prompted to set the timesheet as complete.

If a staff member has not completed their timesheets they will receive a weekly reminder email prompting them to complete their outstanding timesheets.

When timesheets are completed by your team automatically there is no need for your admin team to chase them.

You can have up to 5 levels of detail for your time recording and reports

Multi-level

Timemarker is a multi-level time recording and reporting system. You can have up to 5 levels of detail for your time recording and reports. These levels are commonly referred to as

Level 1 – Client
Level 2 – Project
Level 3 – Activity
Level 4 – Sub Activity
Level 5 – Task

Use as many or as few levels as you require to get the level of detail your company needs. Most companies find that three levels is the perfect balance between convenience for time entry and granularity in reporting.

Timemarker has no limit to the number of staff, clients or projects you can add to the system and our team is always happy to advise you on what we would recommend for your business.

Real-Time Insights

Dashboard

As an admin, you will be shown the dashboard when you log in to Timemarker. Here you can see real-time data for the last 30 days, this includes the number of hours recorded, the cost of all work completed, the bill value of your work and the total revenue. This data is then broken down to show the top 5 most profitable clients and the top 5 staff members who have recorded the most hours in the last 30 days. For a more general overview, you can see the number of billable hours and non-billable by month in the last 6 months.

You can submit a recommendation for new charts to be added directly from the dashboard page.

YOUR DATA WHEN YOU NEED IT

Reporting

Having the accurately completed timesheets Timemarker provides is great, but reporting on that data is key to understanding where improvements can be made. All pre-built Timemarker reports can be exported to CSV or PDF.

Timemarker’s reports allow you to see how many hours are being spent on your largest client. Drill the report down to see what projects are taking the most time, and which departments or staff are working on those clients and projects.

Report on costs to see how much that time has cost your company, drill the report down to see which clients and projects have the highest costs and break the cost down by staff member.

Report on bill value to convert time worked into how much each client should be charged for the work. Timemarker provides the full details of time and bill value per client, allowing you to negotiate higher rates using the data to back it up with your clients.

Sometimes you need to be specific about the data you need. Our export time and rates report lets you take control of your data, you can create custom CSV data exports with only the fields you have selected.

If we do not have a report that meets your need our team will review your requirements to see if it can be added to the product.

Reports

Timemarker admins have access to all user’s timesheets

Changing Timesheets

We all make mistakes, if a staff member has incorrectly completed a timesheet week they can request it is unlocked with a reason directly from the product. Timemarker admins can access all user’s timesheets so you can unlock a timesheet week for the staff member or make any required changes directly.

A Clean And Simple User Interface

Navigation

Some products have endless menus making it impossible to find what you need. Timemarker has a simple menu navigation so you can get to the correct area in just a few clicks. Each data entry page is mobile-friendly allowing you to make changes wherever and whenever you need to.

Accuracy of a timesheet is important

Time Approval

Accuracy of a timesheet is important, as the saying goes “garbage in, garbage out”. If staff a member does not record their time correctly then your reports won’t be accurate. The easiest way to ensure quality time entries is to have timesheets approved by the team’s line manager.

When a timesheet is submitted it will display the status pending, this sends an email notification to the timesheet approver. This timesheet can be approved or rejected directly from the email or the time approver can login to Timemarker to review all the pending timesheets they have. When rejecting a timesheet you can choose to include a rejection reason which will be emailed to the staff member as well as a notification the timesheet has been rejected.

Quickly And Easily Update And Add New Items

Adding New Time Entry Items

Adding new time-entry items to a system can be time-consuming, but when you don’t have a complete list of all of your clients your team cant complete their timesheets accurately.

When adding a new item you can choose to copy all the lower levels from an existing item, this allows you to create similar projects in just a few clicks.

Timemarker also allows you to create time entry templates, these templates contain all your time recording levels and can be assigned to a client. This allows you to create advanced time-entry structures that can be assigned with just a few clicks. If the template is updated then all clients using that template will be updated. This means you can create new clients and update hundreds of clients with just a few clicks.

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Client Testimonials & Feedback

Studio Coordinator

From a business management point of view, the ability to be able to identify over-spend on jobs has been a huge advantage for Balmond Studio.

“Because we charge a fixed fee for our services, it’s very easy for us to spend unlimited hours on projects if we’re not careful,” says Studio Coordinator Sara Adams.

“Tempora Classic helps us control that.”

Systems Project Manager

So successful was the introduction of Tempora Classic’s timesheet reminder in Kingly Street that BBH started to install it in other offices.

“It wasn’t a deliberate roll out,” says Systems Project Manager Joanna Smith, who helped with the system integration in Singapore and China, and provides remote support for the Prompt in New York.

“But as finance people in different countries starting talking about how the Prompt was improving time capture, it started to snowball. That’s why Singapore were so keen to have it.”

Director of Strategy

"Tempora Classic has a great interface and is very user friendly. With a few tutorials from the attentive support team we’ve been able to get the visibility we need to effectively and efficiently manage capacity and resource planning. We can very quickly add new clients and projects to ensure we’re tracking time from the off, and the number and type of reports gives us the data we need to make timely and strategic business decisions. It’s also been a huge help on tracking the amount of time spent on clients, internal work, and prospecting, to ensure we’re getting the most cost-effective balance of time across the agency."

Construction

We implemented Tempora Classic because it gave us considerably more granularity on the information that we recorded, and the ability to analyse that information and drive improvements as a result.

As an example, prior to implementing Tempora Classic there were regular complaints that our design team's productivity was significantly hampered due to IT/Technical issues. We were able to capture exactly where these issues occurred, quantify, categorise and address them. This has resulted in better IT performance and a better relationship between the business and IT.

In short, Tempora Classic has done its job, and done it well.

Financial Services Consultancy

When we first started using Tempora Classic we did not know all the possibilities that the product offers. We only used it as a timesheet system but it is a great app that has allowed us to analyse our gross margin, selling rates, and cost rates with additional filters like practices/departments. Tempora Classic’s customer service is really good, they provide quick solutions for each issue or question that we have. They are always supporting our sales department allowing us to get the maximum benefit of the application.

Head of Finance

“In the beginning, getting staff to fill out electronic timesheets was something of a culture shock. These days, they do it without thinking, which means that at any point in time, FKC has reliable information on the progress of jobs.

“That’s the beauty of Tempora,” says Ms Stevens.

“It allows us to see what’s going on on a daily basis, which means we can act straight away to fix things.”

Group Financial Controller

Global media planning and buying agency ZenithOptimedia use Tempora Classic timekeeping software on a daily basis to run reports and provide analysis at various levels: by client, department, brand, campaign or person.

“[Tempora Classic] allows us to maintain our efficiency as an agency,” says Ms Hillary.

“By running custom reports, I can see quickly whether a client is profitable or not. Tempora Classic allows us to compare profitability year-on-year, or by department – which means I know whether the TV department is more efficient than the press department, or whether each department has improved in the following year by client.”

Public Affairs Consultancy

We have been users of Tempora Classic since 2017. The system is customisable and after consultation with our employees Tempora Classic helped us to devise a system to match our business needs. The system is enhanced by it’s extensive reporting capabilities providing us with “just in time reporting “on client activities and profitability.

The Admin function is structured in a logical way and as well as the support available through the Help and Resource Centre there is the extremely supportive helpdesk team in particular Drew Kite who tirelessly provide timely support and solutions to our queries.

The HR Licence extension is a fantastic addition to Tempora Classic and the the automation of the holiday request / approval process has made such a difference to our team in terms of efficiency and time saving. The module is also supported by a great suite of reports. Further customisation was possible recently when we requested an additional feature that would allow us to see all employee leave for a particular month all at the same time.

Commissioning Solutions

Tempora Classic has been a huge benefit to our business allowing our 40 employees to record their time and activities simply and effectively. It is intuitive, has rolled out swiftly and easily. This has allowed us to have better project financial collaboration, data to review in detail, swifter invoicing, and consistent cash flow.

PR Agency

Tempora Classic has a great interface and is very user friendly. With a few tutorials from the attentive support team we’ve been able to get the visibility we need to effectively and efficiently manage capacity and resource planning. We can very quickly add new clients and projects to ensure we’re tracking time from the off, and the number and type of reports gives us the data we need to make timely and strategic business decisions. It’s also been a huge help on tracking the amount of time spent on clients, internal work, and prospecting, to ensure we’re getting the most cost-effective balance of time across the agency

Operations and Finance Manager

“With Tempora Classic,” she says, “there’s nothing clouding visibility. We can see clearly how jobs are progressing, on a phase level as well as by client or project.

This helps to prevent over-spend.

"Our cost and charge rates are all embedded into the system", Ms Draper explains, "so we can see very quickly how much each job is costing us."